Conference Room

The conference room is available from 9:00 a.m. – 10:00 p.m. 7 days a week. Call the Park District office at 847-356-0008 to see if your date is available (conference room is not available if there is a rental in the main room).

To receive resident rates, you must live within the boundaries of the Park District.

The term “resident” refers to Park District residents who live within Grandwood Park Park District boundaries and contribute financial support to the Park District through taxes. Some residents with a Gurnee mailing address may not be residents of Grandwood Park Park District. Residents reside in the unincorporated sub-divisions of Grandwood Park in Gurnee, The Shires in Lake Villa, and the Grand Oaks Apartment Complex.

Proof of residency is required with the application, including a Driver’s License or State ID.

• Application paperwork must be filled out in full, and full security deposit must be paid to have your application processed. Reservations must be made in person, and the security deposit may be paid by cash, check, or credit card. To reserve a date after talking to the office to confirm availability, you may pay the deposit online before bringing in the paperwork. You must come into the office to complete the paperwork within 5 business days, or the security deposit will be returned. Your date is NOT guaranteed until the deposit has been paid, and paperwork is received..
• Security Deposit payment is due at the time of application to guarantee the date. Balance is due 3 weeks before the rental.
• Residents must provide Proof of Residency to receive resident rates. The term “resident” refers to Park District residents who live within Grandwood Park Park District boundaries and who contribute financial support to the Park District through taxes. Some residents with a Gurnee mailing address may not be residents of Grandwood Park Park District. Residents reside in the sub-divisions of Grandwood Park in Gurnee, The Shires in Lake Villa, and the Grand Oaks Apartment Complex.
• Reservations are approved on a first-come, first-served basis, as measured by the receipt of security deposit.
• Submitting an application without a security deposit is not confirmation of the rental.
• Rates are subject to change at any time.

Your security deposit is in addition to the cost of the room, and is to be paid when your Rental Application is approved. Payment of the security deposit guarantees your reservation.

No food/drinks served: $50
Food/drinks served: $100

A fee of $20 will be assessed if your payment is returned to us from the bank due to insufficient funds in the issuing account. If that occurs, we will not redeposit the NSF check. You will be required to make that payment, and any future payments, in cash or money order.

Security deposit refunds will be issued within two weeks from your rental date. If any of the conditions of your Rental Contract are not followed, deductions will be made from your deposit.

Residents: $25 per hour
Non-Residents: $50 per hour

A fee of $20 will be assessed if your payment is returned to us from the bank due to insufficient funds in the issuing account. If that occurs, we will not redeposit the NSF check. You will be required to make that payment, and any future payments, in cash or money order.

• WiFi
• Conference Table
• Conference Chairs
• Whiteboard (whiteboard markers are not supplied)

If alcohol will be served at your event, renter agrees not to allow anyone under the age of 21 to consume beverages containing alcohol. To serve alcohol at an event, renter must purchase General Liquor Liability Insurance from the Grandwood Park Park District. If rental is cancelled after this has been purchased (typically 1-2 weeks before event), no refund will be issued for this insurance.

Residents & Non-residents – Host Liquor Liability Policy: $220

A fee of $20 will be assessed if your payment is returned to us from the bank due to insufficient funds in the issuing account. If that occurs, we will not redeposit the NSF check. You will be required to make that payment, and any future payments, in cash or money order.

RENTER:    Renter must be 21 years of age or older and in attendance during the entire event. The renter must state in the application all activities which will take place on Park District property. The renter will assume full responsibility for the rental and liability; including all alcohol distribution and is solely responsible for the actions of any member of the group. Renter must be available during entire rental by telephone in case Park District Manager or Park District representative needs to contact you.

CONTACT INFORMATION:    If you have any questions or issues during your rental, you may contact the Park District Manager, Leslie Cassidy, by telephone/text at 224-501-2006. Please leave a message if no one answers. This number should be used ONLY when you are in the Community Center for your rental.

If the Park District Manager does not get back to you within a reasonable amount of time, or it is an urgent matter and the Manager did not answer, please contact Michelle Rieber by telephone at 708-650-1554.

 VIDEO SURVEILLANCE CAMERAS:     The Grandwood Park Park District utilizes a video surveillance system to provide a safe and secure environment for its patrons and staff, and to assist with the investigation of incidents, including theft, vandalism, personal injury, or property damage. To view the entire policy regarding video surveillance, please visit the website at www.grandwoodpark.net.

HOURS:       The Community Center is available from 9am-10pm Friday, Saturday, and Sunday, and during the week if available. Hourly fees are based on your presence in the building and are to include set-up/decoration. Renter will be allowed 1 hour at end of rental for clean-up at no charge. No items may be stored at or delivered to the facility before or after your contracted time on the approved application. All events must start and end within the hours listed on your approved application to avoid any additional charges. Should the renter enter the facility early, or extend beyond the approved times on the application, the renter will be charged for the additional time, plus a $50 processing fee which will be deducted from the security deposit. Refunds will not be given for any unused time.

PETS/ANIMALS:         Pets/animals of any kind are not allowed in the building during your rental, except for registered service animals. Renter is responsible for monitoring the animal at all times and to ensure the animal’s owner picks up after the animal.

BEHAVIOR:     The Park District is in a residential area. Please be respectful of our neighbors while you are renting our facility. All activities must be conducted in an orderly manner. The renter is responsible for the conduct of all people attending the event. Children are to be supervised at all times, inside and outside the facility, and kept away from the sign and lights in front of the facility. All damages will be the responsibility of the renter.

ALCOHOL:   If alcohol is served at your event, renter agrees not to allow anyone under the age of 21 to consume beverages containing alcohol. To serve alcohol at an event, renter must purchase General Liquor Liability Insurance from the Grandwood Park Park District. If rental is cancelled after this has been purchased (typically 1-2 weeks before event), no refund will be issued for this insurance. If General Liquor Liability insurance is not purchased, and it is found that alcohol was at your event, you will lose your ENTIRE security deposit.

The Renter assumes the responsibility of containing alcohol consumption inside the Community Center only — Alcohol is not allowed outside the facility or in any parking lot.

KITCHEN:   Our kitchen is equipped with a gas stove/oven, microwave, refrigerator/freezer, and (2) 42-cup coffee pots. All kitchen appliances must be turned off when the building is unoccupied. The renter agrees to leave the kitchen in the same condition as received, removing all food, containers, spills, etc., cleaning sinks and drains, cleaning coffee pots, wiping down counter tops, and appliances used during the event and to remove all personal property prior to the end of the rental time. Renter must provide all kitchen utensils, oven mitts, pots, pans, etc. GRILLS ARE NOT ALLOWED INSIDE THE BUILDING.

DECORATIONS:     Renters are welcome to bring linens, flowers, and other decorations, which they are responsible for removing at the end of their event. ONLY PAINTERS’ TAPE may be used on any surface in the building – NO duct tape, masking tape, scotch tape, nails, tacks, hooks, 3M command hooks, or any other type of tape can be used on the walls or floor. Only electric candles are permitted. For safety and building preservation, confetti and glitter is not allowed. If evidence of confetti or glitter is found, a minimum deduction of $50 will be made from the return of your security deposit. If evidence of any form of tape, etc., other than painters’ tape is found, a minimum deduction of $100 will be made from the return of your security deposit.

RENTAL COMPANIES:     Any entertainment, supplies, or equipment brought in from a rental company, or personally owned must be pre-approved by the Park District and may require a Certificate of Insurance with a one-million-dollar General Liability Coverage having Grandwood Park Park District listed as an additionally insured by the insurance company. A copy must be provided to the Park District a minimum of 2 weeks prior to the event. GRILLS ARE NOT ALLOWED INSIDE THE BUILDING. Grills may be used outside, as long as they are not placed too close to building, trash cans, etc. NO BOUNCE HOUSES ALLOWED.

CLEAN UP:     Facility must be restored to its original condition and all decorations must be removed by the renter following the event. ALL garbage containers (including bathrooms) must be emptied, and all trash must be removed from facility and placed in trash containers provided outside. Cleaning supplies are provided and are located under the double sink in the kitchen and behind the kitchen door. Garbage bag liners are provided. All floors (including bathrooms) must be swept, and spot cleaned to remove any spills, food, and/or sticky spots. Tables and chairs must be cleaned and left set up in the main room. They are not to be put away. Insufficient clean-up will affect the refund amount of your security deposit.

CHILDREN’S PLAYROOM: All toys must be picked up and put where they belong, garbage must be taken out, and tables/chairs washed.

FIRST AID:     A First Aid kit is available on the shelf behind the kitchen door. An AED (Automated External Defibrillator) is located on the wall to the left of the kitchen.

NO SMOKING:     Grandwood Park Park District prohibits use of any tobacco products in a facility or on any outdoor Park District property, including parking areas, parks, fields, and playgrounds. Cigarette butts found in or outside the facility will result in an automatic deduction of $100 from your security deposit. Effective January 1, 2024, electronic smoking devices (e-cigarettes) will be prohibited inside our facility under the Smoke Free Illinois Act.

PARKING:         You may park in designated Community Center parking lots. The parking lot at Hutchins Athletic Field may be used for overflow parking, however, renter is required to provide shuttles to take people back and forth between this parking area and the Community Center.

• DO NOT PARK in any spot identified as a handicap space unless vehicle has a handicap license plate, or a placard hanging from the rear-view mirror.
• DO NOT BLOCK the handicap spaces at any time.
• DO NOT BLOCK the sidewalk on either side of a driveway.
• DO NOT PARK OR DRIVE on the grass.
• DO NOT PARK on Hutchins Road.

THERMOSTATS:      Renter has access to both thermostats and may adjust the temperature, as necessary. Renters are NOT to run the air conditioning if outside temperature is under 60 degrees.

SECURITY:     Grandwood Park Park District does not provide security or police patrol for your event.

TICKETS/FEES:     The renter may not charge admission, sell tickets, or solicit donations on park district property without the written consent of the Park District Manager. This includes selling any articles or accepting orders for articles. Gambling in any form is prohibited.

RESIDENT RATE:     The term “resident” refers to Park District residents who live within Grandwood Park Park District boundaries and who contribute financial support to the Park District through taxes. Some residents with a Gurnee mailing address may not be residents of Grandwood Park Park District. Proof of residency is required with the application, including a Driver’s License or State ID.

SECURITY DEPOSIT REFUNDS:     The Security Deposit is due at the time of application and is in addition to the rental fees. After the event, an inspection of the premises will be completed. The security deposit will be refunded in full if the renter has complied with all the rules and regulations on the rental application, and no damage to the property has occurred.

It is further agreed that the renter will reimburse the Park District in full for any costs for repair, replacement, or additional cleaning of the premises which exceeds the amount of the deposit.

All refunds are processed in the form of a check, or credit to a credit card. Upon approval, refunds will be issued within 14 days following the rental.

If you forfeit your entire security deposit due to violations of this contract, renter will NOT be allowed to rent any park district facilities in the future.

CANCELLATIONS:  Cancellations must be made in writing from the renter listed on the application prior to the rental date to receive a refund of all rental fees paid, less a $25 service charge. If the General Liquor Liability Policy has already been purchased when rental is cancelled, this amount will not be refunded.