Meetings

All meetings are held at 6:00pm in the conference room of the community center, located at 36630 N. Hutchins Rd., Gurnee

MAY 14, 2025
JUNE 11, 2025
JULY 9, 2025
AUGUST 13, 2025
SEPTEMBER 10, 2025
OCTOBER 8, 2025
NOVEMBER 12, 2025
DECEMBER 10, 2025
JANUARY 14, 2026
FEBRUARY 11, 2026
MARCH 11, 2026
APRIL 8, 2026

FY2026
MAY 13, 2026 – Annual Mtg.

Grandwood Park Park District
Board of Commissioners Meeting
May 14, 2025 / 6:30 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room, 36630 N. Hutchins Rd., Gurnee IL 60031

Special Session Agenda

Purpose of meeting: Public Hearing for Budget & Appropriations
Ordinance #25-05140001

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Public Comment
   (Anyone that would like to address the board may do so at this point in the meeting, or            you may email your comments to parkdistrict@grandwoodpark.net before 6pm the day          of the meeting. All emails will be addressed during the Public Comment section of the            meeting.)
3. Discussion
4. Adjournment

Grandwood Park Park District
Board of Commissioners Meeting
May 14, 2025 / 6:45 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Presidents Report/Admin. & Gov’t Reporting (President Carlson)
   Office coverage
   Publishing of Public Hearing Notice
3. Public Comment
4. Meeting Minutes (Leslie Cassidy)
   April 9, 2025 General Session
   April 9, 2025 Executive Session
5. WSRA (Commissioner Papritz)
6. Treasurer’s Report (Michelle Rieber)
   April 2025
7. Parks & Grounds (Commissioner Nygren)
   Limestone project on Unity Walking Path
   Purple Martin houses
   Dirt area at entrance to Lake Park at Traer Terrace stairs
   Landscapers
   Sign repair proposal
8. Buildings & Equipment (Vice President Nichols)
   Bi-annual maintenance of sewer at Community Center (rodding)
   Review/Approve evaluation of sewer and recommendations of plumber
   Fire Department inspection
   Gutters of Community Center and pole barn cleaned
   Community Center awnings cleaned
   Parking stops installed around dumpster at Community Center
9. Community Engagement & Special Events (Commissioner Dunne)
   Clean the Lake Day event recap
   Adopt a Highway event recap
   Blood Drive event recap
   Touch a Truck
   Food Truck Nights
   Music by the Lake
   Review/Approve items to be purchased for outdoor events
10. Rentals, Programs, & Marketing (Commissioner Papritz)
    Upcoming Rentals
    Martial Arts update
    Hutchins Field rental issues
11. Grandwood Park Park District Website/Newsletter (Leslie Cassidy)
    April 2025
    Review/Approve Accessibility Re-Audit from ePageCity
12. Facilities Expansion Planning Committee (President Carlson)
13. Capital Assessment Planning (Vice President Nichols)
14. Fall Fest
15. Old Business
    Final Approval of Budget & Appropriations Ordinance #25-05140001
16. Oath of Office – Tori Nygren, Chris Gano, Al Oller
17. New Business
    Appointment of President
    Appointment of Vice President
    Determine Areas of Responsibility for each Commissioner
    Admin & Gov’t Reporting
    Parks & Grounds
    Building & Maintenance
    Rentals, Programs, & Marketing
    Community Engagement, Special Events
    Appointment of WSRA Representative
    Appointment of Auditing Official
    Appointment of Legal Counsel
    Appointment of Secretary / Secretary back-up
    Appointment of Treasurer / Treasurer back-up
    Determine check signers
    Determination of Park District Meeting Dates/Times for FY2026
    Review/Approve Changes to Agendas
18. Executive Session
19. Adjournment

Grandwood Park Park District
Board of Commissioners Meeting
June 11, 2025 / 6:00 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Vote to allow Commissioner Gano to attend the meeting remotely
3. Public Comment
4. Meeting Minutes (Leslie Cassidy)
   May 14, 2025 Special Session
   May 14, 2025 General Session
5. Financial Report(s) (Michelle Rieber)
   May 2025 Reports
6. Presidents Report (President Nichols)
7. Administration & Government Reporting (President Nichols)
   Filing of Budget & Appropriations Ordinance
8. Buildings & Equipment (Commissioner Gano)
   Annual A/C Inspection
9. Community Engagement & Special Events (Commissioner Dunne)
   Recaps of June events (Food Truck /Touch a Truck)
   Upcoming:    July Food Truck Nights
   July Music by the Lake concerts
   Future Craft Shows
10. Parks & Grounds (Commissioner Nygren)
    Update on Walking Path Limestone Project
    Sealcoating of Tower Park Parking Lot
11. Rentals, Programs, & Marketing (Commissioner Oller)
    Upcoming Rentals
    Programs
12. Community Newsletter (Leslie Cassidy)
    July/August newsletter Contents
13. Capital Assessment Planning (President Nichols)
14. WSRA (Commissioner Gano)
15. Old Business
16. New Business
17. Board Policy Manual Review
    Mission/Goal
    Sections 1.00 through 1.03
18. Executive Session
19. Adjournment

Grandwood Park Park District
Board of Commissioners Meeting
July 9, 2025 / 6:00 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Public Comment
3. Meeting Minutes (Leslie Cassidy)
   June 11, 2025 General Session
4. Financial Report(s) (Michelle Rieber)
   June 2025 Financial Report
5. Presidents Report (President Nichols)
6. Administration & Government Reporting (President Nichols)
   Communication Chains
7. Buildings & Equipment (Commissioner Gano)
   FSS Proposal for Emergency Signs, Fire Extinguishers and Backflow Device Inspection-              Review/Approve
   Fire Alarm Inspection
   John Deere Repair/Service Approval
8. Community Engagement & Special Events (Commissioner Dunne)
   Food Truck Nights
   Music by the Lake
   Mario’s Cart Food Truck Damage Approval
9. Parks & Grounds (Commissioner Nygren)
   Walking Path Drainage
   Community Center Shrub Replacement Proposal – Review/Approve
   Lake Park Tree Trimming/Removal Proposals – Review/Approve
   Tower Park Parking Lot Seal Coating Proposals – Review/Approve
   Ground’s Crew Accomplishments
10. Rentals, Programs, & Marketing (Commissioner Oller)
    Upcoming Rentals
    Canines 4 Comfort Rental Approval
    Hutchins Field Rentals
    Daily Herald Advertising – Review/Approve
11. Capital Assessment Planning (President Nichols)
12. WSRA (Commissioner Gano)
    Car Wash Fundraiser
13. Old Business
    Volunteer Request
    Review Sections 1.00 – 1.03 of Board Policy Manual
14. New Business
    Laptop/iPad & Speaker for Remote Attendance Proposal – Review/Approve
15. Executive Session
16. Adjournment

Grandwood Park Park District
Board of Commissioners Meeting
August 13, 2025 / 6:00 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Public Comment
3. Meeting Minutes (Leslie Cassidy)
   July 9, 2025 General Session
4. Financial Report(s) (Michelle Rieber)
   July 2025
5. Presidents Report (President Nichols)
6. Administration & Government Reporting (President Nichols)
7. Buildings & Equipment (Commissioner Gano)
   John Deere/Kubota update
8. Community Engagement & Special Events (Commissioner Dunne)
   Food Truck Nights 7/23 & 8/6
   Music by the Lake 7/13, 7/27 & 8/10
   Upcoming Events
   Fall Fest
9. Parks & Grounds (Commissioner Nygren)
   Tower Park parking lot seal coating update
   Grub Treatment Proposal
   Fall Aeration Proposal
   Grounds accomplishments
10. Rentals, Programs, & Marketing (Commissioner Oller)
    Upcoming Rentals
    Hutchins Athletic Field Rentals – Lady Coyotes
11. Community Newsletter (Leslie Cassidy)
    September/October Newsletter
12. WSRA (Commissioner Gano)
    July 21, 2025 Meeting
13. Old Business
    Board Policy Manual – Review of Section 1.04
14. New Business
    Risk Management
    Mobil Credit Card
    Payment Card Industry (PCI) Data Security Policy
15. Executive Session
    Personnel – exception to Open Meetings Act 5ILCS 120/2 (c) (1)
16. Items from Executive Session to be voted upon
    Personnel – exception to Open Meetings Act 5ILCS 120/2 (c) (1)
17. Adjournment

 Grandwood Park Park District
Board of Commissioners Meeting
 September 10, 2025 / 6:00 p.m.
Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting were posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031.

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Public Comment
    Mario’s Cart
3. Meeting Minutes (Leslie Cassidy)
   August 13, 2025 General Session
   August 13, 2025 Executive Session
4. Financial Report(s) (Michelle Rieber)
5. Presidents Report (President Nichols)
6. Administration & Government Reporting (President Nichols)
7. Buildings & Equipment (Commissioner Gano)
   Deere / Kubota update
8. Community Engagement & Special Events (Commissioner Dunne)
   Final Food Truck Night recap
   Upcoming Adopt-A-Highway
   Fall Fest Recap / Review/Approve request for donations to
   WTHS GNHS National Honor Society
9. Parks & Grounds (Commissioner Nygren)
10. Rentals, Programs, & Marketing (Commissioner Oller)
11. WSRA (Commissioner Gano)
12. Old Business
    Formal Approval: Polo Shirt order
13. New Business
    Hidden sidewalk
14. Executive Session
15. Items from Executive Session to be voted upon
16. Adjournment

Grandwood Park Park District
Board of Commissioners Meeting
October 8, 2025 / 6:00 p.m.

Consistent with the requirements of the Illinois Compiled Statutes 5 ILCS through 120/4 (Open Meetings Act), notices of this meeting was posted. Location of the meeting is at the Grandwood Park Park District Community Center conference room. 36630 N. Hutchins Rd., Gurnee IL 60031

General Session Agenda

1. Call meeting to order / Roll Call / Pledge of Allegiance
2. Public Comment
3. Meeting Minutes (Leslie Cassidy)
   September 10, 2025 General Session Minutes
4. Financial Report(s) (Michelle Rieber)
   September 2025
   Fall Fest 2025 Financial Report
5. Presidents Report (President Nichols)
6. Administration & Government Reporting (President Nichols)
7. Buildings & Equipment (Commissioner Gano)
8. Community Engagement & Special Events (Commissioner Dunne)
   2026 Event Dates
9. Parks & Grounds (Commissioner Nygren)
   Review/Approve proposal for tree trimming at Hutchins Athletic Field
   Review/Approve Treatment/Removal of Tree along Walking Path
   Hutchins Athletic Field Aerating
10. Rentals, Programs, & Marketing (Commissioner Oller)
    Review/Approve New A-Frame Signs
11. Community Newsletter (Leslie Cassidy)
    November/December newsletter
12. WSRA (Commissioner Gano)
13. Old Business
    Board Policy Manual Review – Section 1.04
14. New Business
15. Executive Session
16. Adjournment

May 8, 2024 General Session
June 12, 2024 General Session
July 10, 2024 General Session
August 14, 2024 General Session
September 11, 2024 General Session
October 9, 2024 Special Session – Local Gov’t Efficiency Committee
October 9, 2024 General Session
November 13, 2024 General Session
December 11, 2024 General Session
January 8, 2025 General Session
February 12, 2025 General Session

Board of Commissioners / Special Session Minutes
May 14, 2025 / 6:30 p.m.

Purpose of meeting: Public Hearing for Budget & Appropriations
Ordinance #25-05140001

1. Call meeting to order / Roll Call / Pledge of Allegiance
   President Carlson calls the meeting to order at 6:31 p.m.
   Roll Call: President Carlson (Present), VP Nichols (Present), Comm. Papritz (Absent), Comm. Nygren (Present), Comm. Dunne (Present).
   President Carlson asks Chris Gano to lead the Pledge of Allegiance.
2. Public Comment
   None
3. Discussion
   None – no one present in audience
4. Adjournment
   President Carlson calls for a motion to adjourn. So moved by VP Nichols at 6:45 p.m., seconded by Comm. Nygren. Motion carries.

Respectfully submitted,

Leslie Cassidy                                                                 Nancy Carlson
Secretary                                                                         President, Board of Commissioners

Board of Commissioners / General Session Minutes
Annual Meeting
May 14, 2025 / 6:45 p.m.

1. Call meeting to order / Roll Call / Pledge of Allegiance
   President Carlson calls the meeting to order at 6:45 p.m.
   Roll Call: President Carlson (Present), VP Nichols (Present), Comm. Papritz (Absent), Comm. Nygren (Present), Comm. Dunne (Present).
   President Carlson waives the Pledge of Allegiance (done during special session).
2. Presidents Report / Admin & Gov’t Reporting (President Carlson)
   On the occasion of her last meeting of the park board, President Carlson read a statement regarding her activities and accomplishments while serving on the Park District Board, thanking the residents of GPPD for the opportunity to serve the community and park district, and will continue to support the park district.
3. Public Comment
   Al Oller requested that the President’s statement be posted on the website.
4. Meeting Minutes (Leslie Cassidy)
   President Carlson calls for a motion to accept the April 9 2025 general session minutes, and April 9 2025 executive session minutes. So moved by VP Nichols, seconded by Comm. Nygren. Motion carried.
5. WSRA (Comm. Papritz)
   No report
6. Financial Report (Michelle Rieber)
   Financial Report presented to the Board. President Carlson calls for a motion accept the treasurer’s report, pending audit, for April 2025. So moved by VP Nichols, seconded by Comm. Dunne. Motion carried.
7. Parks & Grounds (Comm. Nygren)
   Comm. Nygren reported on the new contract for limestone on Unity Walking Trail, status of purple martin houses, discussion on what to do with the area along the fence of the stairs leading into Lake Park, and landscaping status.
   Comm. Nygren makes a motion for Holland Designs to repair the Lake Park sign at a cost not to exceed $400, seconded by VP Nichols. Motion carried.
   Little Library has been installed, beavers took down a peach tree willow in Lake Park, and trees by apartments not wrapped.
8. Buildings & Maintenance (VP Nichols)
   VP Nichols reported on spring sewer rodding and recommendations and proposals from plumbers. Discussion. No action taken.
   Fire Department inspection completed, gutters and awnings cleaned, and parking stops have been installed around the dumpster at the community center.
9. Community Engagement, Special Events, & GPCA (Comm. Dunne)
   Comm. Dunne reported on Clean the Lake Day and Adopt a Highway.
   Plans for upcoming events discussed:
   Touch a Truck: Comm. Nygren and VP Nichols can attend the event.
   Food Truck Nights: June 4^th and 18^th Comm. Dunne can attend the event.
   Music by the Lake: June 22^nd and July 13^th will be attended by Comm. Dunne, and July 27^th and August 10^th will be attended by VP Nichols.
   Suggested purchase of items to assist with parking for events at Hutchins Athletic Field discussed. Comm. Dunne makes a motion for portable signs for parking at Hutchins Athletic Field parking lot at a cost not to exceed $1,000, seconded by VP Nichols. Motion carried.
10. Rentals, Programs, & Marketing (Comm. Papritz)
    In Comm. Papritz absence, Leslie Cassidy reported on upcoming events, teams beginning at Hutchins Athletic Field, and issues with parking, congestion, etc. with LASC and Youth Coyotes. Teams were contacted and issues explained.
11. Website Report/Community Newsletter (Leslie Cassidy)
    May website report presented to the board.
    Website accessibility audits and proposal discussed. Comm. Nygren makes a motion
    for ePageCity to do a yearly audit for accessibility not to exceed $600, seconded by Comm. Dunne. Motion carried.
    Newsletter: The statement by President Carlson during Presidents report will be included in newsletter, Al Oller will write something about the Little Free Library, and Comm. Nygren will write one about the walking path.
12. Facilities Expansion Planning Committee (President Carlson)
    No report
13. Capital Assessment Planning (VP Nichols)
    Other park districts will be contacted for their policies to be used as examples.
14. Fall Fest
    Checklist reviewed. Band hired, fireworks company will be contacted regarding possible increase due to tariffs, and there will be a bag’s tournament.
15. Old Business
    Approval of Budget & Appropriations Ordinance. Comm. Nygren makes a motion to approve Budget & Appropriation’s Ordinance #25-05140001, the budget for the 2025-2026 fiscal year, seconded by President Carlson. Roll call: President Carlson – Aye, VP Nichols – aye, Comm. Papritz – absent, Comm. Nygren – Aye, Comm. Dunne – Aye. Motion carried.
16. Oaths of Office
    Tori Nygren, Chris Gano, and Alain H. Oller recited their Oath of Office
    At this point in the meeting Nancy Carlson left the table and the newly elected officials took their seats at the table.
17. New Business
    Appointments, Board positions, etc. are discussed:
    President: Comm. Dunne nominates VP Nichols as President. No other nominations.
    Vice President: VP Nichols nominates Comm. Nygren for Vice President.
    No other nominations.
    Treasurer: Board decides not to have a Board member designated as Treasurer.
    Areas of Responsibility:
    Admin & Gov’t Reporting: Dave Nichols
    Parks & Grounds: Tori Nygren
    Buildings & Equipment: Chris Gano
    Rentals, Programs & Marketing: Al Oller
    Community Engagement & Special Events: Tommy Dunne
    WSRA Representative: Chris Gano
    Auditing Official: Chris Gano
    Legal Counsel: Ancel Glink
    Secretary / Secretary’s back-up: Leslie Cassidy/Michelle Rieber
    Treasurer/Treasurer’s back-up: Michelle Rieber/Leslie Cassidy
    Check signers: David Nichols, Tori Nygren, Leslie Cassidy
    Meeting Dates/Times: Meetings will be held the second Wednesday of each month at 6:00pm in the conference room
    Agenda changes: discussed and agreed on
    VP Nichols calls for a motion to approve all of the board’s decisions for items 1 through 12 listed under Agenda item #15 New Business. So moved by Comm. Gano, seconded by Comm. Dunne. Motion carried.
18. Executive Session
    None needed
19. Adjournment
    President Nichols calls for a motion to adjourn the meeting. So moved by Comm. Gano at 8:26 p.m., seconded by Comm. Oller. Motion carried.

Respectfully submitted,

Leslie Cassidy                                                                    David Nichols
Secretary                                                                            President, Board of Commissioners

Board of Commissioners / General Session Minutes
June 11, 2025 / 6:00 p.m.

1.   Call meeting to order / Roll Call / Pledge of Allegiance
   President Nichols calls the meeting to order at 6:00 p.m.
   Roll Call: President Nichols (Present), VP Nygren (Present), Comm. Dunne (Present), Comm. Gano (Absent), Comm. Oller (Present).
   Pledge of Allegiance.
2. Vote to Allow Commissioner Gano to join the meeting remotely due to a business commitment.
   President Nichols makes a motion to allow Comm. Gano to attend the meeting remotely – due to a previous work commitment, seconded by Comm. Dunne. Motion carried.
   Commissioner Gano joined the meeting remotely at 6:04 p.m.
3. Public Comment
   None – no one present
4. Meeting Minutes (Leslie Cassidy)
   President Nichols calls for a motion to accept the Special session meeting held on May 14, 2025 which was for the Budget & Appropriations Ordinance #25-05140001, and the general session minutes of May 14, 2025. VP Nygren makes a motion to approve the special session minutes and general session minutes for May 14, 2025, seconded by Comm. Dunne. Motion carried.
5. Financial Report (Michelle Rieber)
   Financial Report presented to the Board. Question regarding items on the balance sheet that we no longer own. It is a QuickBooks limitation. Different report options briefly discussed. President Nichols calls for a motion accept the treasurer’s report, pending audit, for May 2025. So moved by VP Nygren, seconded by Comm. Dunne. Motion carried.
6. President’s Report (President Nichols)
   No report
7. Administration & Government Reporting (President Nichols)
   Budget & Appropriations Ordinance #25-05140001 was sent in to the County Clerk’s office and confirmation of receipt has been received.
8. Buildings & Maintenance (Comm. Gano)
   Report given by President Nichols. He reported on the A/C inspection performed by Kern Heating & Cooling. Discussion.
9. Community Engagement, Special Events, & GPCA (Comm. Dunne)
   Recap of June Food Truck Night and Touch a Truck. Placement of DJ, and traffic through the parking lot was discussed.
   Upcoming Events of Food Truck Nights and Music by the Lake. Discussion of which commissioners will be in attendance at each event.
   Adopt a Highway fall date determined – Sept 27^th. Will contact schools and scouts for volunteers.
   Future craft shows – discussion. We will continue with the shows. Placement and size of signs discussed for advertising.

   At this point in the meeting, the Board went back to Public Comment to allow a resident to speak. Scott Pence was present to discuss volunteering to remove invasive species from the banks of the creek, plantings under the trees in the back of Hidden Park, thoughts on using fertilizer, and possible hazards in Hidden Park. Discussion.
   Commissioner Gano left the meeting at 7:08 p.m.

10. Parks & Grounds (VP Nygren)
    Update on walking path new limestone, spreading of limestone at Hutchins Athletic Field.
    Parking lot located in Tower Park needs to be seal coated. Proposals will be obtained for the July meeting.
    The reports from the spring walk with Alan Horticulture were discussed – most items can be completed by our grounds crew. Proposals will be needed for additional rock needed at the dam.
    The rugby team worked on June 7^th to work on clearing the creek. They will schedule another day to complete the job.
    There are 2 trees in Lake Park that need to be looked at – one needs to be removed, the other is questionable. Proposals will be obtained.
    Hutchins Athletic Field needs some work – our grounds crew will do what they can to fill holes and work on spreading seed on the field.
    Grounds crew will be asked to remove leaves from the tennis court when they are seen.
11. Rentals, Programs, & Marketing (Comm. Oller)
    Upcoming rentals and status of current programs.
12. Community Newsletter (Leslie Cassidy)
    Newsletter content and deadline discussed.
13. Capital Assessment Planning (President Nichols)
    Discussion regarding the need to replace the roof on the community center.
    Discussion on other possible projects.
14. WSRA (Comm. Gano)
    No report
15. Old Business
    None
16. New Business
    The Open Meetings Act certificates for the commissioners that attended IAPD’s Boot Camp will be mailed to the park district.
17. Board Policy Manual Review
    Mission/Goal and Sections 1.00-1.03: President Nichols asked the board to review the information and make notes on any changes recommended. Will be discussed at July meeting.
18. Executive Session
    None

President Nichols complimented the grounds crew on the job they completed of removing the grass where it juts out in the parking lot (where the tree was removed) in Hutchins Athletic Field. He commented that they did an awesome job!!

1. Adjournment
   President Nichols calls for a motion to adjourn the meeting. So moved by VP Nygren at 7:35 p.m., seconded by Commissioner Dunne. Motion carried.

Respectfully submitted,

Leslie Cassidy                                                                    David Nichols
Secretary                                                                            President, Board of Commissioners

Board of Commissioners / General Session Minutes
July 9, 2025 / 6:00 p.m.

1. Call meeting to order / Roll Call / Pledge of Allegiance
   President Nichols calls the meeting to order at 6:03 p.m.
   Roll Call: President Nichols (Present), VP Nygren (Present), Comm. Dunne (Present), Comm. Gano (Absent), Comm. Oller (Present).
   Pledge of Allegiance.
2. Public Comment
   None
3. Meeting Minutes (Leslie Cassidy)
   President Nichols makes a motion to accept the June 11, 2025 general session minutes, seconded by VP Nygren. Motion carried.
4. Financial Report (Michelle Rieber)
   Financial Report presented to the Board. President Nichols makes a motion accept the treasurer’s report, pending audit, for June 2025, seconded by VP Nygren. Motion carried.
5. President’s Report (President Nichols)
   No report
6. Administration & Government Reporting (President Nichols)
   Communication Chains – for all future events, everyone (board & staff) will be notified of all the details; who is taking lead, vendors, contact info, etc.
7. Buildings & Maintenance (Comm. Gano) *agenda item skipped until Comm. Gano is present.
8. Community Engagement, Special Events, & GPCA (Comm. Dunne)
   Food Truck Nights –Pres. Nichols will cover July 23rd

   Comm. Gano entered the meeting and took his seat at 6:13pm

   Music by the Lake – July 13^th will be covered by Comm. Dunne, July 27^th and August 10^th will be covered by Pres. Nichols.
   Mario’s Cart food truck damage – discussion. Food truck vendors sign a waiver releasing park district from any liability; therefore, park district will not reimburse for any damages to his truck at the June 22^nd Music by the Lake.

   Agenda item #7

   Buildings & Maintenance (Comm. Gano)
   FSS Proposal for Inspections – proposal reviewed, will stay with current vendors
   Fire Alarm Inspection – scheduled for August 1^st
   John Deere repair/service – Comm. Gano will meet with grounds staff to discuss

9. Parks & Grounds (VP Nygren)
   Walking Path Drainage – discussed. Grounds crew will handle.
   Community Center shrub replacement proposal – discussion. Park district will handle replacing shrubs.
   Lake Park tree trimming proposals – discussion. Grounds crew will handle.
   Tower Park Parking Lot seal coating proposals – discussion. VP Nygren makes a motion to approve the Suburban Sealcoating & Snowplowing bid, estimate #92826 from July 5, 2025 of $2,885 to sealcoat and repair parking lot by Tower Park, seconded by Comm. Dunne. Motion carried.
   Grounds crew accomplishments over last month.
10. Rentals, Programs, & Marketing (Comm. Oller)
    Upcoming rentals.
    Canines 4 Comfort building rental discussed. Comm. Oller makes a motion to approve the Canines 4 Comfort rental at no charge, seconded by Comm. Gano. Motion carried.
    Hutchins Field Rentals – discussion regarding women’s team. Comm. Oller makes a motion to allow the women’s rugby team to have the same agreement as the men’s team in regards to working a minimum of 25 hours in exchange for a discount on their contract, seconded by VP Nygren. Motion carried.
    Daily Herald Advertising – discussed. Board opted not to advertise in their Fall Fest special edition.
11. Capital Assessment Planning (President Nichols)
    Items that will need to be done discussed: community center roof, sheet pile at dam, sidewalk repairs, tennis court
12. WSRA (Comm. Gano)
    Car wash fundraiser on July 24th
13. Old Business
    Volunteer request – discussion. Based on recommendations from legal counsel and board discussion, Scott Pence will be sent a letter regarding his request to volunteer.
    Review sections 1.00-1.03 of Board Policy Manual.
14. New Business
    Laptop/iPad & speaker for remote attendance – discussed. Comm. Gano makes a motion to purchase, at a cost not to exceed $500, on computer software and audio device for easier remote attendance, seconded by VP Nygren. Motion carried.
    Polo shirts for all park district commissioners & staff discussed.
15. Executive Session
    None
16. Adjournment
    President Nichols makes a motion to adjourn the meeting at 7:47 p.m., seconded by Comm. Gano. Motion carried.

Respectfully submitted,

Leslie Cassidy                                                             David Nichols

Secretary                                                                     President, Board of Commissioners

Board of Commissioners / General Session Minutes
August 13, 2025 / 6:00 p.m.

1.  Call meeting to order / Roll Call / Pledge of Allegiance
   President Nichols calls the meeting to order at 6:03p.m.
   Roll Call: President Nichols (Present), VP Nygren (Present), Comm. Dunne (Present), Comm. Gano (Absent), Comm. Oller (Present).
   Pledge of Allegiance.
2. Public Comment
   None
3. Meeting Minutes (Leslie Cassidy)
   Oller makes a motion to accept the July 9, 2025 general session minutes, seconded by VP Nygren. Motion carried.
4. Financial Report (Michelle Rieber)
   Financial Report presented to the Board. President Nichols makes a motion to accept the treasurer’s report, pending audit, for July 2025, seconded by VP Nygren. Motion carried.

   At this point in the meeting, a resident entered the meeting and the board agreed to allow public comment.
   Delmy Jimenez addressed the board to dispute the deduction to her security deposit for her July 27^th After discussion, President Nichols made a motion to refund the $250 deduction back to the renter for the rental of July 27^th, seconded by Comm. Dunne. Motion carried.
   Comm. Gano entered the meeting and took his seat at 6:20pm.

5. President’s Report (President Nichols)
6. Administration & Government Reporting (President Nichols)
   Announced the return of Leslie Cassidy to the office, working 1-6pm Monday thru Friday.
7. Buildings & Maintenance (Comm. Gano)
   John Deere is running again after replacement of the battery. Kubota needs a new exhaust and gasket, which is on order. Also reported the leaf blower needs repair, passed fire inspection, and backflow devices scheduled for inspection late September.
8. Community Engagement, Special Events, & GPCA (Comm. Dunne)
   Recap of food truck nights and Music by the Lake, and updates on future events.
   Discussion about food truck nights for 2026 – due to attendance becoming smaller, may do food trucks next year only 1x per month.
   Final Fall Fest Planning discussed. VP Nygren makes a motion to allow up to $500 for the cost of prizes at the kid’s games, seconded by Comm. Gano. Motion carried.
9. Parks & Grounds (VP Nygren)
   Tower Park parking lot crack seal that was coming up has been repaired, proposals from Alan Horticulture for grub control and aerating at Hutchins Athletic Field declined, ground’s crew accomplishments discussed.
10. Rentals, Programs, & Marketing (Comm. Oller)
    Update on future rentals, and Lady Coyotes contract and agreement shared with Board.
11. Community Newsletter (Leslie Cassidy)
    Newsletter content and deadline discussed.
12. WSRA (Comm. Gano)
    No report
13. Old Business
    Review of Section 1.04 of Board Policy Manual. Will be added to October agenda.
14. New Business
    Recommendation from The Hartford regarding a risk engineering program discussed.
    Risk management for bank account discussed.
    Mobil Credit Card – Comm. Gano makes a motion to apply for a business Mobil credit card, seconded by VP Nygren. Motion carried.
    Payment Card Industry Data Security Policy discussed. Comm. Gano makes a motion to accept the proposed Payment Card Industry Data Security Policy, seconded by Comm. Oller. Motion carried.
15. Executive Session
    Personnel – exception to Open Meetings Act 5ILCS 120/2(c)(1)
    Comm. Gano makes a motion at 8:00pm to adjourn general session and enter into executive session, allowed by exception 5ILCS 120/2(c)(1) for discussion of personnel compensation. Seconded by Comm. Oller.
    Roll call: President Nichols-aye, VP Nygren-aye, Comm. Dunne-aye, Comm. Gano-aye,      Comm. Oller-aye. Motion carried.
    General Session resumed at 8:08pm.
16. Items from Executive Session to be voted on
    Comm. Gano makes a motion to approve the topic discussed in executive session, seconded by VP Nygren. Motion carried.
17. Adjournment
    President Nichols calls for a motion to adjourn the meeting. So moved by Comm. Gano at 8:10 p.m., seconded by Comm. Oller. Motion carried.

Respectfully submitted,

Leslie Cassidy                                                             Dave Nichols

Secretary                                                                     President, Board of Commissioners

Board of Commissioners / General Session Minutes
September 10, 2025 / 6:00 p.m.

1. Call meeting to order / Roll Call / Pledge of Allegiance
   President Nichols calls the meeting to order at 6:01 p.m.
   Roll Call: President Nichols (Present), VP Nygren (Present), Comm. Dunne (Present), Comm. Gano (Present), Comm. Oller (Present).
   Pledge of Allegiance.
2. Public Comment
   None
3. Meeting Minutes (Leslie Cassidy)
   President Nichols makes a motion to accept the September 10, 2025 general session and the September 10 2025 executive session minutes, seconded by Commissioner Gano. Motion carried.
4. Financial Report (Michelle Rieber)
   Financial Report presented to the Board. President Nichols makes a motion to accept the treasurer’s report, pending audit, for August 2025, seconded by VP Nygren. Motion carried.
5. President’s Report (President Nichols)
   No report
6. Administration & Government Reporting (President Nichols)
   No report
7. Buildings & Maintenance (Comm. Gano)
   After replacing the battery, the John Deere is working fine again, and the new exhaust was installed in the Kubota.
8. Community Engagement, Special Events, & GPCA (Comm. Dunne)
   Update on the last food truck night, and discussion on whether or not to hold them in 2026.
   Plans for Adopt-a-Highway on September 27^th
   Fall Fest recap – discussion. Financials will be presented at the October meeting.
9. Parks & Grounds (VP Nygren)
   No report
10. Rentals, Programs, & Marketing (Comm. Oller)
    Upcoming rentals
11. WSRA (Comm. Gano)
    Next WSRA meeting is scheduled for Monday, September 22nd.
    Truck or Treat – October 19^th, 1-3pm. Discussion. Commissioner Oller and VP Nygren will represent the park district. 350 goodie bags will be prepared. President Nichols makes a motion to spend up to $1,000 for goodie bags, seconded by VP Nygren. Motion carried.
12. Old Business
    Formal approval for polo shirts for commissioners/employees: Commissioner Gano makes a motion to pay the invoice from K & A graphics for the polo shirts, seconded by President Nichols. Motion carried.
13. New Business
    Discussion on who owns the “hidden sidewalk”. Lake County will be contacted.
14. Executive Session
    None
15. Adjournment
    At 6:43 p.m. President Nichols makes a motion to adjourn the meeting, seconded by Commissioner Gano. Motion carried.

Respectfully submitted,

Leslie Cassidy                                                             Dave Nichols

Secretary                                                                     President, Board of Commissioners

A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES AND THE DESTRUCTION OF CLOSED SESSION AUDIO RECORDINGS

WHEREAS, the Grandwood Park Park District Board has met from time to time in closed session for purposes authorized by the Illinois Open Meetings Act; and

WHEREAS, as required by the Act, the Board has kept written minutes and verbatim record in the form of an audio recording of all such closed sessions; and

WHEREAS, pursuant to the requirements of 5 ILCS120/2.06(d) the Board has determined that the minutes of the meetings listed below no longer require confidential treatment and should be made available for public inspection; and

WHEREAS, the Board has further determined that the need for confidentiality still exists as to the closed session minutes from all other meetings not previously made available for public inspection; and

WHEREAS, the Board also approves the destruction of the verbatim recordings of closed sessions listed below, all of which are of meetings which occurred more than 18 months prior to the destruction of the recording.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Grandwood Park Park District:

SECTION 1:  The closed session minutes from those meetings set forth as follows are hereby released:

March 23, 1994
January 14, 2004
April 12, 2006
November 12, 2008
April 19, 2011
September 14, 2016
April 5, 2017

SECTION 2:  The Secretary is hereby authorized and directed to make said minutes available for inspection    and copying in accordance with the Illinois Freedom of Information Act.

SECTION 3:  The Secretary is hereby authorized and directed to destroy all audio recordings for those meetings set forth as follows:

October 10, 2018
November 14, 2018
June 12, 2019
August 14, 2019

SECTION 4:  This resolution shall be in full force and effect from and after its passage and approval.

ADOPTED this 9th day of February, 2022